An Integrated Web-Sedgraduation Registration and Alumni Tracer Study System with Google Work Space Automation

This paper presents an innovative integrated web-based system for graduation registration and alumni tracer study with Google Workspace automation. Traditional graduation management processes often face challenges including manual administrative burdens, data management inefficiencies, and low alumni tracer study participation rates. Our developed system addresses these issues through a comprehensive web application that automates graduation registration processes, integrates seamlessly with Google Sheets for data storage, and utilizes Google Drive for document management. The system incorporates a digital coupon generation mechanism with QR codes for verification and implements an efficient tracer study methodology with automated alumni tracking. A case study conducted at Ekasakti University demonstrated significant improvements in operational efficiency, reducing registration time by 78%, decreasing administrative errors by 92%, and increasing tracer study response rates from 23% to 87%. The system’s architecture is designed to be scalable, secure, and adaptable to various educational institutions’ requirements. This research contributes to the field of educational information systems by providing a novel approach to graduation management that combines technological innovation with practical implementation, resulting in measurable efficiency improvements and enhanced user experience for both administrators and students.